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Chart of Accounts
Each financial transaction at Harvard is identified by a 33-digit account string. That string is broken down into 7 segments including the following information:
- TUB identifies to which Harvard Unit a financial transaction belongs. SEAS’ Harvard Numerical Identity is TUB 325
- ORG identifies a group within SEAS. It’s a 5 digit value that usually stands for a cost center.
- OBJECT CODE identifies the nature of the transaction. Some examples of object codes are: 6640 is for Office supplies, 6600 is for Lab supplies, and 6770 is for Rental /lease of equipment.
Download the Most Frequently Used Object Codes (PDF) to see more examples.
- FUND identifies the source of the money. Types of funds you will be dealing with are School/Core = 000001, Grant/Contract = 100000 - 299999, Gift = 300000 - 399999, and Endowment/Start-Up = 400000 - 499999
- ACTIVITY identifies the project or effort for which the money is being used. It also identifies the type of function. Examples include instructional, research or administration.
- SUB ACTIVITY further defines different tasks, phases or subcategories within an activity.
- ROOT is used to identify a building or faculty.