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Wire transfers/ Bank Drafts/ Emergency checks
If the vendor requested the payment to be wired (send electronically in USD or foreign currency) or sent via a check cut in foreign currency, please fill out the appropriate form and attach it to the requisition in HCOM (for Payment Requests), together with the invoice (separate attachments). Please make sure to notify your Financial Operations approver of the wire payment requested.
For invoices associated with Purchase Orders, make sure to email the form and the invoice to your Financial Operations contact.
Your Financial Operations approver will make sure the invoice and the form will be properly sent over to Central AP for processing.
In case of payments in foreign currencies please make sure you create the PR or PO in USD and add 10% to cover the currency conversion rate changes, unless your intention is to pay the foreign currency equivalent to the dollar amount.
To properly fill out the wire transfer form you need the following information:
Bank Account number
Bank Account name (usually same as the Vendor's name)
ABA number OR SWIFT code
BANK DRAFTS - a bank draft is a paper check made out in foreign currency
To properly fill out the Bank draft form you need the following information:
Payee (vendor) name
NON-STANDARD AND EMERGENCY CHECK REQUESTS
This service accommodates processing outside of the standard check service. Harvard will issue checks outside the standard check process for non-routine situations only. Please contact the SEAS Financial Operations group with questions.