Vacation, Personal, and Sick Time

Your vacation time begins to accrue immediately and can be used after your three-month orientation and review period. You may use personal and sick time immediately after accrual. Any personal time that you have earned must be used by the end of the calendar year in which it is awarded. 

Time off is calculated as follows:

  • If you start to work within the first three months of the calendar year, you earn three personal days to be used during that calendar year.
  • If starting between April 1 and June 30, you earn two personal days to be used during that calendar year.
  • If starting between July 1 and September 30, you earn one personal day to be used during that calendar year.
  • Support staff with fewer than five years of benefited service earn three weeks of vacation time per year.
  • Professional staff earn four weeks of vacation time per year.
  • All staff earn 12 days of sick time per year.
  • Time off is prorated for part-time staff.

For details on these policies, see please consult University Policies and Union Contracts on HARVie.

For a list of University holidays, see the Holiday Calendar.

Medical, Dental, and Vision Insurance

Shortly after you begin employment, you should receive in the mail an information packet from the University's Benefits Services.  On your first day at work, you will be given the date of the University's Benefits Orientation, which you should attend within two weeks of your start date.  If you have benefits-related questions, please call the Benefits Office at 6-4001.

Child Care & Elder Care

Harvard provides a number of Child Care options. For information on child care and other parenting resources, visit Childcare at Harvard on HARVie. 

Harvard's Office of Work/Life Resources provides many resources related to managing the sometimes competing demands of work and family life. Through this service, employees have access to referrals, one-on-one consultations, educational programs, support programs and information on such issues as child care, elder care, adoption and family relocation. 

Another option is the Employee Assistance Program, which provides free and confidential consultations on work and personal issues to faculty, staff, their household members, and retirees. Employees can use up to 3 sessions per year, per problem. More information is available from KGA online or by phone at at 1-877-377-4278.

Disability Benefits

If you are seriously ill or injured and unable to work for an extended period of time, and if you provide acceptable medical documentation, you may be eligible to continue to receive income under Harvard's disability coverage.  Work-related injuries may be covered by Worker's Compensation. More information on disability policies at Harvard is available on HARVie.

Please also review the SEAS-specific processes about disability and leave information.


Harvard offers retirement plans and personal tax-deferred accounts for faculty and staff. For more information, see the HARVie Retirement page.

Tuition Assistance Program (TAP)

The Tuition Assistance Program (TAP) allows employees to take classes at most facilities at Harvard, or job-related courses at other institutions, at a discounted rate. Additionally, the Education Assistance Funds may cover tuition not covered under TAP.  For more information, on the education assistance programs, visit HARVie.

Athletic Facilities

You may use the Harvard athletic facilities for a fee. Visit the Harvard Recreation Athletic Memberships to sign up for membership.


Harvard employees and one guest may access any of Harvard’s 10 museums for free by showing their Harvard ID cards.

Discounts for local non-Harvard museums are also available to employees. Visit the Outings & Innings website for details.

Outings & Innings

Outings & Innings is a program that offers Harvard employees tickets to sporting events, theater, movies, concerts, and many other recreational and cultural events.

Note: Additional information about benefits at Harvard may be found on the HARVie Benefits website.