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Room Reservation FAQs
Who may reserve a room in SEAS buildings?
- SEAS faculty, staff, and students
- Other Harvard University faculty, staff, and students (with the exception of the faculty and staff of FAS) will need to be sponsored by a SEAS Faculty member or SEAS senior administration member and will require the sponsor to email firstname.lastname@example.org of the event and role.
- External groups may not reserve SEAS space except under special circumstances.
How do I reserve a room?
You will need to use EMS, the SEAS Room Reservation System. Please note that academic programming takes priority.
You will need to login with your SEAS account and password (same as your email account password) by hovering over My Account and selecting Login. After login, you can hover over Browse and select Browse Room. Within 48 hours, you will receive an email notification on the status of your request. You will find more detailed information on the SEAS EMS website: https://roombook.harvard.edu
*** Please remember to add a half hour to the beginning and end of your reservation if you are serving food and need setup/breakdown time. Note that larger programs may require a longer setup period and additional cleanup. Also, every room has its own set of rules. Please make sure to read them when you are about to reserve them. You can read them below. ***
How do I see what resources are available in each room/What is the room capacity?
In EMS, you can browse rooms and see detailed information on space, room setups, available resources and images.
What else should I keep in mind?
- Please remember to add a half hour to the beginning and end of your reservation if you are serving food and need setup/breakdown time. Note that larger programs may require a longer setup period and additional cleanup.
- Not all rooms have all the features displayed in the left bar of EMS, so please check only the ones you need.
- Please check the room resources beforehand to see that you get the equipment you need. If you plan to use various media, you are advised to visit the room in advance of your program date. The use of different kinds of equipment is not always straightforward. In some rooms, seating and table arrangements are flexible and may need to be rearranged for your setup needs.
- All rooms have network connections. For non-Wi-Fi Internet connections, you must supply the specific Ethernet adapter address of the computer that you want to use before the data jacks can be activated. Send requests (including the date, time, room, and Ethernet address) to email@example.com.
Please note: One week’s notice is required to activate the jack.
- Pierce Hall and Maxwell Dworkin have WiFi access throughout (check with Harvard University IT to obtain WiFi access for visitors).
- Rooms equipped with telephone and data jacks are not activated without a reservation or A/V request.
- If there are problems with the AV system in classrooms or lecture halls, contact firstname.lastname@example.org or call 617.495.7777.
- If you need A/V equipment in a room not already outfitted with it, contact Harvard University IT at email@example.com.
- SEAS will provide basic technical assistance for SEAS programs only. Technical assistance for other University functions or for off-hours use of rooms in SEAS buildings must be arranged with the Harvard Media and Technology Services at 617-495-9460.