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Buying & Paying Forms

Below is a list of forms commonly used for Buying and Paying at SEAS, listed by the categories:

Payment Requests & Purchase Orders
Tax Certificates

While not exhaustive, we hope you’ll find what you’re looking for. If you see something’s missing, please let us know!
 

 

Payment Requests & Purchase Orders

Bank Draft Authorization Form
To have the check cut in a foreign currency, enclose this form with the payment request.
 

Check Inquiry Request Form
Please use this form to request that a stop payment be placed on a check or to request that a check be reissued.
 

Deposit/Prepayment Form
Please use this form when a deposit or a prepayment is required.
 

Domestic Wire Transfer Form
This form is used to wire a USD payment to a vendor. Please enclose this form with the payment request and note that the minimum dollar amount for US wires is $1,000. Please note that while we are working remotely US wires require an exception approval from Central Finance. 
 

Foreign Wire Transfer Form
This form is used to wire payment to a vendor in a foreign currency and needs to be attached to the payment request. Please note that a foreign currency wire transfer can be submitted in any dollar amount.
 

In Lieu of Invoice Form
For use when an invoice isn’t available (not required in B2P).
 

Non-employee Reimbursement Form
Use this form for students or non-employees requesting reimbursement for expenses incurred while conducting official Harvard business.
 

SEAS Fabrication and System Request Form
 

Vendor Justification Form

Harvard University requires vendor/supplier selection justification and price verification for orders > $50,000 purchased with Federal funds (100000-199999 fund range). Purchases made with cost-share funds or journaled onto Federal funds must also meet these requirements. 


 

Tax Certificates

 

Form St-2 Certificate of Exemption
Please use this form when a vendor asks to see proof that Harvard is tax exempt in MA.
 

Form St-5 Sales Tax Exemption Purchaser Certificate
Please use this form when needing to prove that Harvard is sales tax exempt in MA.
 

Form St-5C Contractor’s Sales Tax Exempt Purchase Certificate
Please use this form when needing to prove to a contractor that Harvard is sales tax exempt in MA.
 

Federal Tax Exemption Letter – 501 (C) (3)
Please use this form when needing to prove that Harvard is exempt from paying federal tax in MA.
 

Blank W9
Attached is a form the vendors can fill out and attach to their Supplier Portal in B2P.
 

Harvard’s W-9
Please use this form when requested by a vendor for Harvard's tax ID number and certification.