The Financial Operations Office provides procurement, shipping and receiving services, card services, and reimbursement to the SEAS community.
Primary Activities
- iProcurement
- iProcurement (HCOM) is the preferred method of purchasing at Harvard University.
- online catalog and non-catalog orders
- invoice payments
- HCOM Approval Levels and Responsibilities
- Adding a vendor to online database, vendor relations
- Shipping and Deliveries
- Invoice Payments (Payment Request)
- Corporate Card Administration
- Purchasing Card Administration
- Reimbursement Policies & Procedures
Policies and Procedures
- Quick Guide to SEAS processes and required documentation
- Business Purpose overview and guidelines
- Financial records retention policy:
- For sponsored research data and materials we have a seven year retention policy, please see additional coverage at this link
- For general transactional data and materials we also have a seven year retention policy, since we do not separate transaction records based on funding source. Although Central Financial Services images and maintains submitted transactional records (web voucher invoices, travel and reimbursement receipts or other supporting documentation), local units are responsible for maintaining copies to support day-to-day questions and operations. Please see the following link for additional information.
- The Records Center provides University offices short- or long-term temporary storage for University records that are used infrequently, but have not met the destruction or Archives transfer date. Records Management Services assists offices with creating storage accounts, depositing records into accounts, and managing records in storage. If you have limited space in your office and would like to store some files off-site, click on the link for additional information and instructions
- Harvard University PCard Policy Manual
- Harvard University Travel & Reimbursement Policy
- Fellowship Policy
- SEAS Business Purpose Overview
- SEAS Pcard Overview
- SEAS Corporate Card Overview
- SEAS Professional Memberships Policy
- Human Subject Payment Policy
- List of most commonly used object codes
- SEAS Purchasing Services Flowchart
- Standard Human Subject Payments Policy Decision Tree
- Travel Policies & Procedures
- SEAS Exception Request Form