Condolence Policy

Condolence, Get Well Gifts, and Death Announcements Policy

The Office for Human Resources will send an expression of sympathy on behalf of SEAS when notified of the death of an employee or an employee's immediate family member.

The sympathy expression may include a donation to charity or flowers. For the purposes of this policy, an immediate family member is defined as a spouse or partner, son or daughter (including stepchildren), brother or sister, grandchildren, and the employee's parents, and grandparents, mother-in-law and father-in-law, brother-in-law and sister-in-law, son-in-law and daughter-in-law.    

HR should be notified as soon as possible when a death has occurred. Please let us know the name of the deceased and if there will be an obituary. Depending on the wishes of the family, HR will either send flowers to the funeral home (or the employee's home address) or make a donation in memory of the deceased to the family’s charity of choice. The choice of how the condolence card will read will be determined by the employee's unit.

Examples include: "From your colleagues at (name of the unit or office)" or "From your colleagues at (name of the unit or office) and SEAS."

The Office for Human Resources will send get well wishes when HR becomes aware of a serious illness of an employee. This will normally include flowers or a fruit basket sent to the employee with a card reading “From your colleagues in SEAS and (the name of the unit or office)."

The Office for Human Resources will make every effort to notify staff of the death of a current or retired colleague. An announcement and details related to funeral arrangements, if available, will be sent via the SEAS-staff list.  Staff who learn of the death of an employee or retiree should contact the Office for Human Resources.

Supervisors may request that HR send flowers or a contribution in other similar circumstances not described in this policy.