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Room Reservations

Academic Room Requests (Classes)

SEAS academic classes, sections, thesis defenses, qualifying exams, and weekly seminars (colloquia) space requests are scheduled by the SEAS Office of Academic Programs.  

To check availability and to request a space, SEAS faculty, staff and students can use the Harvard University RoomBook space scheduling system. 

The RoomBook scheduling system is not available at the start of each semester for a 4-week period.  

 

Non-Academic Room Requests

SEAS non-academic space requests are scheduled by the SEAS Service Center. 

To check availability and to request a space, SEAS faculty, staff and students can use the Harvard University RoomBook space scheduling system. 

  • Harvard University requests other than by SEAS and FAS, must be sponsored by a SEAS faculty or senior administration member and will require an email from the sponsor to servicecenter@seas.harvard.edu stating the role and event.
  • All non-Harvard requests must be sponsored by a SEAS faculty or senior administration member and will require an email from the sponsor to servicecenter@seas.harvard.edu stating the role and event.
  • Room reservations are subject to change due to academic programming.
  • Fees apply for after-hour room use, non-SEAS/FAS room use, and event support staff.  

 

Express Room Reservations

The following rooms can be reserved by SEAS faculty, staff and students for immediate use if space is available and if no set-up needs are required.  To make an Express Reservation use the Harvard University RoomBook Space Scheduling System.

114 Western Ave:

  • 2001A, 3108, 3109, 3170A, 3422

SEC: 

  • Lower Level 1
    • LL1.209, LL1.210
  • Lower Level 2
    • LL2.203
  • 1st Floor
    • 1.103, 1.104, 1.105, 1.214, 1.215, 1.230, 1.310, 1.317, 1.318
  • 2nd Floor
    • 2.103, 2.104, 2.105, 2.114, 2.115, 2.127, 2.338, 2.343, 2.344, 2.417, 2.418, 2.422
  • 3rd Floor
    • 3.215, 3.215, 3.332, 3.417, 3.419
  • 4th Floor
    • 4.406, 4.423, 4.424
  • 5th Floor
    • 5.423, 5.424
  • 6th Floor
    • 6.303, 6.304, 6.418, 6.419
Fees

After-hours room usage fee: 

  • Fees will be charged to all groups for after-hours room usage (includes SEAS and non-SEAS groups)
  • After-hour room use is Monday through Friday (6:00 pm - 7:00 am); Saturday and Sunday (all hours)
  • Fee amount:
    • custodial fee of $50 per hour, 4 hour minimum charge (total minimum charge of $200) 
    • security fee of $50 per hour, 4 hour minimum charge (total minimum charge of $200) 

Room usage fee

  • Fees will be charged to non-SEAS/FAS groups
  • Applicable during during business hours; Monday through Friday (7:00 am - 6:00 pm)
  • Fee amount:
    • custodial fee of $50 per hour, 4 hour minimum charge (total minimum charge of $200) 
    • security fee of $50 per hour, 4 hour minimum charge (total minimum charge of $200)

 

Event Support Staff Fee

  • Fees to be determined prior to event confirmation.  
Room Reservations FAQs

Who may reserve a room in SEAS buildings?

SEAS faculty, staff, and students can reserve space.

Harvard University faculty, staff, and students, other than SEAS/FAS, can request space if sponsored by a SEAS Faculty member or SEAS senior administration member. Initiate these requests by email from the sponsor to servicecenter@seas.harvard.edu.  

Where do I find a description of the room, capacity, and technology?

Browse rooms and see detailed information on space, room setups, available resources and images by visiting the Harvard University RoomBook space scheduling system.

How do I know if my room request is confirmed?

Room requests are typically confirmed within 48 hours. You will receive an email notification confirming the approval status. All confirmed reservations are subject to change. Academic room requests have priority over non-academic room requests.

Can I request a special furniture set-up?

Contact servicecenter@seas.harvard.edu to review any special furniture set-up requests?

Can I changes the set-up after a room is requested or confirmed?

If set-up information is changed or added please email servicecenter@seas.harvard.edu

Who do I contact with questions or help with the Audio Visual System?

Most rooms have posted instructions in the space with information on the A/V (Audio Visual) system.  Additional information is available by contacting avservices@seas.harvard.edu 

What else should I consider?

Add setup/breakdown time to the beginning and end of your reservation when food will served, catering delivered, or a furniture setup is needed.  A half hour is typically sufficient, larger programs may require additional time.

Not all rooms have all the same features, verity that the room is suitable for your event needs.

Consider a scheduling a room reservation to try the room and technology in advance your important meeting, class, or event.

Who can I contact with other questions about booking rooms at SEAS?

Email servicecenter@seas.harvard.edu or classes@seas.harvard.edu